School Payment App Features

Features:

• School meals payment and booking
• Clubs and wraparound care management
• School trip payments with multiple structures
• Ad-hoc items (uniforms, music lessons, fundraising)

Benefits:

• One system for everything – No need for multiple platforms
• Reduces cash handling – Safer for schools and more convenient for parents
• Real-time updates – Parents see balances instantly
• Flexible payment options – Suits different financial situations (instalments, pay now/later)

Features:

• Online card payments (debit, credit, Amex)
• One-click bank transfers
• PayPoint cash payments at 28,000+ UK retailers
• Cash and cheque recording by schools

Benefits:

• No family excluded – Cash option for families without bank accounts
• Parental choice – Multiple ways to pay
• Convenience – PayPoint locations everywhere (newsagents, supermarkets)
• Record keeping – Even cash payments tracked digitally

Features:

• Multiple bank accounts (unlimited)
• Assign payment items to different accounts
• Automated settlements
• Accountancy code integration
• Net settlements

Benefits:

• Segregated funds – Send meal money to caterer, trip money to LA
• Predictable cashflow – Know when money arrives
• Easy reconciliation – Detailed statements with accountancy codes
• Transparency – Clear breakdown of settlements
• Audit trail – Complete transaction history

Features:

• Individual refunds to parent accounts
• Bulk automated refunds (trip cancellations)
• Child-to-child balance transfers
• Item-to-item balance transfers
• Parent withdrawal option (3-5 days to bank)

Benefits:

• Flexibility – Parents choose to use credit or withdraw
• Instant processing – No waiting for refund approvals
• Sibling transfers – No money lost when child leaves
• Error correction – Easy to fix overpayments
• Trip cancellation efficiency – Automatic refunds to all families

Features:

• Childcare voucher credits
• Pupil Premium discounts
• Pre-existing debt imports
• Goodwill credits
• Full description notes visible to parents

Benefits:

• Support for disadvantaged families – Easy to apply discounts
• Voucher integration – Accept employer schemes
• Migration support – Bring debts from old systems
• Error resolution – Fix mistakes without formal refunds
• Transparency – Parents see why adjustments were made

Features:

• Toggle debt on or off for each wallet type independently
• Set maximum debt limits per wallet (e.g. £20 for meals)
• Different rules for meals, trips, clubs, and general purchases
• Changes apply instantly across all families

Benefits:

• You stay in control — allow debt on meal wallets to ensure every child eats, but keep trips and tuck shop strictly pay-as-you-go
• Configurable per wallet — no blanket policies that don't fit your school
• Instant changes — adjust limits as circumstances change, no waiting

Features:

• Configurable chase schedule (e.g. day 0, 2, 4, 7 after debt starts)
• Automatic notifications sent to parents without staff intervention
• Escalating reminder sequences that persist until the balance is cleared
• Full log of every reminder sent, with timestamps

Benefits:

• No more chasing parents yourself — the system does the work, you just see the results
• Consistent follow-up — every family treated fairly with the same process
• Massive time savings — office staff freed from repetitive chasing tasks

Features:

• Set a minimum balance parents must reach when topping up from debt
• Configurable per wallet type (e.g. minimum £15 after top-up)
• Clear messaging to parents showing exactly what they need to pay

Benefits:

• Stops the cycle of parents clearing debt and running straight back into it days later
• Less admin, fewer headaches — fewer repeat chasers needed
• Parents get clear, simple amounts — no confusion about what to pay

Features:

• Select specific item types allowed on credit (e.g. school dinners only)
• Block non-essential purchases automatically when in debt
• Category-level control — Dinners, Clubs, Trips, Uniforms, One-off Items, Recurring Items
• If none selected, all items remain available on credit

Benefits:

• Children can always eat — but they can't buy crisps on credit
• Protect school finances without opening the floodgates
• Welfare-first approach — essentials are always accessible

Features:

• Live dashboard showing every family with outstanding debt
• See who owes what, for how long, and when they were last reminded
• Sort by amount owed, filter by year group
• Export for finance teams and governors

Benefits:

• Full visibility at a glance — no digging through spreadsheets
• Everything you need for finance reviews in one place
• Data-driven decisions — spot patterns and act on them quickly

Features:

• Send a targeted reminder to any parent with a single click
• Accessible directly from the debt report — no switching screens
• Every manual reminder logged automatically for your records

Benefits:

• When automated reminders aren't enough, follow up personally
• Direct communication with parents — personal touch when it matters
• Complete audit trail — every follow-up tracked and timestamped

Features:

• When a child reaches their debt limit, the message they see is neutral and caring
• Standard message: "Ask your parent to top up your account"
• No reference to debt, money owed, or financial difficulty

Benefits:

• No child is embarrassed or singled out — sensitive situations handled with care
• Protects your school's reputation — welfare-first messaging
• Parents are notified separately — children are shielded from financial details

Features:

• Override debt limits on a per-child basis
• Set individual rules without changing school-wide settings
• Support specific families going through temporary hardship

Benefits:

• Tailored support for families who need it — compassion built into the system
• No disruption to other families — school-wide policies stay intact
• Children continue eating and accessing essentials regardless of family circumstances

Features:

• Write off debt when a child leaves or in exceptional circumstances
• Reason must be recorded for every write-off
• Complete audit trail visible to administrators
• Exportable records for finance reviews and governance

Benefits:

• Every write-off is tracked — you're covered for audits and governance
• Clear accountability — who wrote off what, when, and why
• Closure for families — clean resolution when children leave

Features:

• iAntz sets platform-wide upper limits on debt
• Schools configure within safe boundaries — cannot exceed platform maximums
• Protects against accidental misconfiguration

Benefits:

• Flexibility within safe boundaries — no runaway debt, no nasty surprises
• Parents can trust the system — debt is always capped at sensible levels
• Peace of mind for governors and finance teams

Features:

• Multiple children per parent account
• Children across different schools supported
• Secondary payer setup (separate logins for both parents)
• Staff can add their own children to single accounts

Benefits:

• One login for everything – Parents manage all children in one place
• Time-saving – Make multiple payments in one transaction
• Privacy maintained – Separated parents don't share credentials
• Simplified for staff – School staff can manage work and personal in one system

Features:

• Basket system (pay for multiple items once)
• Store card details
• Real-time balance viewing
• Transaction history

Benefits:

• Convenience – Pay once for everything
• Speed – Stored cards mean faster checkout
• Transparency – Always know balances
• Audit capability – Complete payment history

Features:

• Works on all devices (mobile, tablet, desktop)
• Automatic adaptation to screen size
• Same functionality regardless of device

Benefits:

• Pay anywhere – Parents can use phones on-the-go
• No app downloads – Browser-based, always updated
• Accessibility – Works on any device family has
• Consistent experience – No learning curve switching devices

Features:

• In-system knowledge base for schools and parents
• Searchable FAQs and step-by-step guides
• Video tutorials
• UK-based telephone support
• Email support
• Support can view school's system during calls

Benefits:

• Self-service options – Find answers independently
• Human support available – Speak to real people when needed
• Quick resolution – Support sees your system in real-time
• Training materials – Videos and guides for new users

Features:

• Traffic light system for debt visibility
• Activation rate monitoring
• Recent payment overview
• Click-through to detailed reports

Benefits:

• Instant visibility – See financial status at a glance
• Proactive management – Identify issues early
• Data-driven decisions – Clear metrics on payment behaviour
• Time-efficient – No digging through reports for key information

Features:

• Works with all leading MIS systems (SIMS, Scholar Pack, Arbor, Bromcom, etc.)
• Automatic pupil and parent data import
• Free School Meal status recognition
• SIMS/Scholar Pack attendance imports for meals

Benefits:

• Eliminates double data entry – Huge time-saver for admin staff
• Reduces errors – No manual typing mistakes
• Always up-to-date – New pupils automatically added
• FSM compliance – Automatic identification of eligible children

Features:

• Multiple meal methods (classroom selection, online booking, manual, MIS import)
• Cashless till integration (secondary schools)
• Menu uploading for parental pre-ordering
• Dietary requirements and allergy tracking

Benefits:

• Adaptable to school needs – Choose the method that suits your school
• Kitchen efficiency – Accurate numbers for catering
• Safeguarding – Allergy information at staff fingertips
• Operational efficiency – Parents see what children are eating

Features:

• Wraparound care with individual session bookings
• Extracurricular clubs with term bookings
• Capacity limits and waiting lists
• Multiple session times with different prices
• Electronic registers with attendance tracking
• Childcare voucher support

Benefits:

• Prevents overbooking – Capacity limits protect staff ratios
• Financial planning – Clear view of bookings and income
• Attendance data – Statistics on usage and demand
• Voucher compatibility – Accept employer childcare schemes
• Late pickup charges – Automatically bill for extended care

Features:

• Four payment structures (free, single, voluntary, instalments)
• Place limits with real-time availability
• Information collection (6 standard + 5 custom fields)
• Consent management
• Payment progress tracking
• Individual and bulk refunds

Benefits:

• Cashflow management – Instalments make expensive trips affordable
• Data collection – Emergency contacts, medical info, dietary needs in one place
• Compliance – Digital consent records
• Fair distribution – Place limits ensure equal opportunity
• Easy refunds – Automated process when trips cancel

Features:

• Group manager application
• Central MAT login with access to all schools
• Consolidated settlements to MAT central account
• School-by-school reporting
• Internal fund allocation

Benefits:

• Centralised oversight – MAT finance team sees everything
• Efficient banking – Single weekly transfer
• Individual school visibility – Break down by school
• Scalability – Works for 2 schools or 50+
• Consistent experience – Same system across MAT

Features:

• Unique account per user
• User verification during activation
• Bank account ownership verification
• Full audit trails on all actions
• Transaction history for transparency

Benefits:

• Data security – Individual credentials per user
• Fraud prevention – Bank account verification
• Accountability – Audit trails show who did what
• Compliance – Complete records for audits
• Trust – Clear transaction records

View our complete security overview →